Freelance Pricing Calculator, Fillable PDF, Hourly Rate, Project Quote Template, Freelancer Tool, Instant Download

Details

STOP GUESSING WHAT TO CHARGE. KNOW YOUR NUMBER.

The Freelance Pricing Calculator is a fillable, auto-calculating PDF that turns your income goal into an hourly rate, then into a professional project quote. Type in the yellow boxes and the teal boxes do the math for you.

WHAT'S INSIDE (8 pages, US Letter)

Income Goal: take-home pay, business expenses, taxes and buffer → your annual revenue target
Billable Hours & Rates: real working weeks and non-billable time → minimum hourly, target hourly, day, week and monthly rates
Project Price Calculator: tasks and hours, scope-creep buffer, rush fee, third-party costs, deposit and effective hourly rate
Packages & Retainers: build 3 service packages and a monthly retainer
Value-Based Price Check: compare your hourly quote with what the project is worth to the client
Profit Tracker: log 12 finished projects and see your true effective hourly rate
Rate Increase Planner: see what a 5–30% raise does to your yearly income
Pricing cheat sheet and a how-to-use guide

PERFECT FOR
Designers, writers, developers, photographers, virtual assistants, consultants, marketers, coaches, video editors and side hustlers.

HOW IT WORKS

Purchase and download the PDF instantly from your Etsy account.
Open it in the free Adobe Acrobat Reader (recommended for the automatic calculations).
Fill in the yellow boxes, then save your copy with File > Save As. Keep the blank original to reuse for every quote.

GOOD TO KNOW

This is a digital download. No physical item will be shipped.
Fillable fields and calculations work best in Adobe Acrobat Reader (free, desktop and mobile). Some built-in viewers, such as Apple Preview or browser tabs, may not run the formulas.
Type numbers only (for example 75000). The $ and % signs are added for you.
Sample defaults are starting points. Replace them with your own numbers.
The calculators give planning estimates and are not tax, legal or financial advice. Please talk to an accountant about your tax set-aside.
Colours may vary slightly between screens and printers.

TERMS OF USE
For use in your own freelance business only. Please do not resell, share or redistribute this file. Thank you for supporting a small shop!